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Carriers must maintain the following records for each commercial motor vehicle (including trailers) that they control for 30 consecutive days:


  • An identification of the vehicle including unit #, make, VIN, year, and tire size, as well as the person furnishing the vehicle (if not owned by the carrier);
  • A means to indicate the nature and due date of various inspection and maintenance operations performed;
  • A record of inspection, repairs, and maintenance indicating their nature and date; and
  • A record of tests conducted on pushout windows, emergency doors, and emergency door marking lights on buses.


This document is intended to satisfy these requirements and serves as a perfect cover sheet for each vehicle file.


Pertinent Regulation(s): 49 C.F.R. 396.3. 

Vehicle File Cover Sheet & Service Chart

  • Document is provided in the .docx format. Use of the document is governed by our Terms & Conditions, including the prohibition on unauthorized reproduction and distribution. 

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